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Capacity planning for startups

If you ever heard questions like: "we have a new customer asking for a project, when can we start implementing?" and you started worrying about the answer, this article might be useful! I'll introduce some nice planning tools and a simple spreadsheet-based approach to team capacity planning.

First of all I must admit I am a management novice, I am a technician! But if you ever heard questions like the following, this article might be useful: “uhh! We have a new customer asking for a project, when can we start implementing?” ( maybe without "uhh" :) “what if I go on holiday the second week of next month?” “could we postpone the frontend implementation by two weeks?” Oh great! At this point I opened some gantt charts, spreadsheet files and Redmine, sketched some drawings on paper, polished the crystal ball, trying to figure out what would be if.. This has been working so far, but now the team is growing and projects are getting more and more complex. I definitely needed a better way to estimate the resources in a simple way. Gantt charts are very useful but they gave me a view on project based activities and not on team load; even Redmine is a great tool but very task oriented as well. Spreadsheets are easy to use but I could not find a good way to clearly represent the information I needed. I started to search on internet for tools and models to adopt: there is plenty of them! I subscribed to a lot of them, watched tenths of video tutorials. But every time there was a...

Capacity planning for startups

If you ever heard questions like: "we have a new customer asking for a project, when can we start implementing?" and you started worrying about the answer, this article might be useful! I'll introduce some nice planning tools and a simple spreadsheet-based approach to team capacity planning.

First of all I must admit I am a management novice, I am a technician! But if you ever heard questions like the following, this article might be useful: “uhh! We have a new customer asking for a project, when can we start implementing?” ( maybe without "uhh" :) “what if I go on holiday the second week of next month?” “could we postpone the frontend implementation by two weeks?” Oh great! At this point I opened some gantt charts, spreadsheet files and Redmine, sketched some drawings on paper, polished the crystal ball, trying to figure out what would be if.. This has been working so far, but now the team is growing and projects are getting more and more complex. I definitely needed a better way to estimate the resources in a simple way. Gantt charts are very useful but they gave me a view on project based activities and not on team load; even Redmine is a great tool but very task oriented as well. Spreadsheets are easy to use but I could not find a good way to clearly represent the information I needed. I started to search on internet for tools and models to adopt: there is plenty of them! I subscribed to a lot of them, watched tenths of video tutorials. But every time there was a...